Linking objects to a document

Linking an object to a document creates a Meridian Enterprise reference between the selected document and the selected objects in the vault. The reference is made with the TagObject Reference type. The reference becomes the link between document data in the vault and asset data in the maintenance management system that enables users of either system to view the data in the other system.

Tip    Linking objects to a document and linking documents to an object as described in Linking documents to an object accomplish the same thing. The only difference is the point of reference, an object or a document. You can use either method depending on which is more convenient for you.

To link objects to a document:

1. Select the document to which you want to link objects. For information on finding documents, see the BlueCielo Meridian Enterprise User’s Guide.
2. View the objects that are currently linked to the document as described in Viewing linked objects. Confirm that the objects that you want to link are not already linked.
3. Click Manage Links. The Manage Document Links dialog box appears similar to the following figure.

The dialog contains three sections. You use the top section to search for objects to link. The middle section shows all of the objects that match the search criteria and that are not yet linked to the selected document. The bottom section shows the currently linked objects.

4. Type search criteria in the top section of the dialog. If an Enable filtering checkbox is visible in the top section, you can select it to filter the results using criteria that have been configured by a system administrator. This can be helpful to exclude non-relevant documents. Click Find.

   Any matching objects appear in the middle section. Only the first 250 objects are shown. To view more objects, click Next.

5. Select the objects in the middle section of the dialog that you want to link to the selected document and click Create Link. The objects are moved to the bottom section of the dialog.

   Tip    Press and hold the Ctrl key while clicking to add or remove objects from your selection. Press and hold the Shift key while clicking to select consecutive objects.

6. When you are finished linking objects, click Close.